Software automation of business and business processes: 10 stages of successful implementation from the developer VIMS Com.
Material composition
- Introduction
- 10 Must-Have Automation Implementation Steps
- Stage 1. Analysis of the request and needs of the customer
- Stage 2. Analysis of the company and business process
- Stage 3. Creation of a functional task for the customer
- Stage 4. Development of the project architecture
- Stage 5. Development of terms of reference for implementation
- Stage 6. Development of the software part of automation
- Stage 7. Testing the software product and components
- Stage 8. Implementation of automation in the work of business
- Stage 9. Support of software products
- Stage 10. Development of automation of your business
To order complex automation of a company or any particular business process and get a predictable, and most importantly, working result, you need to turn to professionals, we recommend VIMS Com. For 12 years we have been designing, developing and implementing software solutions for B2B and B2C.
As we wrote in previous topics of our blog, you can automate absolutely any company and any business process without any restrictions (the material is here), and today we decided to list 10 steps for the successful implementation of automation.
Any automation begins with a detailed study of the implementation object. This is due to the fact that the automation of a company and business processes is the creation of a unique and individual product that we develop personally for the customer. Therefore, it will be possible to create an effective software package only when the developer company has all the necessary information.
Automation of business processes can be compared with an aircraft autopilot, the more complex the software package and the automation implemented on its platform, the easier it is to manage a company and obtain the necessary data for operational and strategic management.
10 Must-Have Automation Implementation Steps
Stage 1. Analysis of the request and needs of the customer
Needs analysis is the first and basic stage.
To obtain information from the customer, we conduct an interview with a company representative, at which we understand, discuss and record all the main needs and tasks of the company.
The developers of our company focus on the customer's request and analyze the project base, infrastructure, company scope, economic model, existing automation, accounting systems, etc. collecting all the necessary information for the implementation of the project.
Legal conditions, budget, timelines, opportunities and limitations are discussed.
We independently fill out the brief, the information from which is later used to form a functional task (Stage 3)
Stage 2. Analysis of the company and business process
Analysis of the company and business process is the second stage in determining the parameters of the automation complex.
Based on the information obtained at the first stage, a more detailed interview is conducted, but with all the company's specialists who are directly involved in the business process.
Joint formulation of business requirements is carried out.
Needs analysis and company analysis can take place in the same meeting.
Stage 3. Creation of a functional task for the customer
Having collected all the necessary information, our specialists form a functional task of the automation project, in a language understandable to the customer, which is discussed and corrected with the customer's representatives, this stage is called the creation of a functional task.
The functional task provides an opportunity to discuss with the customer company the development of a software package and the possibilities of automation.
Analyze and correct the graphic scheme of the project.
Discuss an indicative budget and deadline.
Stage 4. Development of the project architecture
At this stage, the literal architecture of the entire project is being developed, the structure of the software package with all components, modules, external information systems, as well as a data exchange and transmission scheme.
In the projects we have implemented, the architecture of business process automation or complex company automation is an integral part of the terms of reference and the contract.
Stage 5. Development of terms of reference for implementation
The terms of reference is the main document that describes and regulates the development of a software package, development stages, rules, interaction of modules, receiving, storing and transmitting data, integration options, interfaces, timing and sequence of implementation, as well as everything related to the development of project automation .
The terms of reference may consist of several documents and include the terms of reference itself, files and comments received from the customer company, as well as a description of the project infrastructure.
The development of technical specifications is the first stage of the contract for the implementation of automation.
Stage 6. Development of the software part of automation
We carry out the development process strictly according to the terms of reference.
The development of a software package can be implemented according to any methodology convenient for the customer.
Modules and elements of the software package can be developed sequentially, in parallel and in a complex way (detailed material here, methodologies here).
Stage 7. Testing the software product and components
Testing is the most important stage in the implementation of a software package.
Testing of a software product is carried out in order to verify the compliance of the developed software package and its individual modules with the technical specifications of the customer.
Product testing allows us, together with the customer, to identify bugs, discrepancies and ways to bypass the implemented software product.
Stage 8. Implementation of automation in the work of business
After testing, we move on to the implementation stage.
Implementation of automation consists of two main stages:
- Implementation of automation for the customer's specialists involved in the development, in order to conduct additional testing within the company's perimeter;
- Bringing the automation software package into operation / production.
Stage 9. Support of software products
VIMS Com., as a developer and integrator of software solutions for business and business process automation, maintains all of its software products throughout their entire life cycle.
The specialists of our company are ready to help in any matters related to the automation of your business and the operation of the software package.
In case of problems in already implemented software systems, we will provide warranty service.
We will select the necessary support conditions individually for each of our clients.
Software product support guarantees reliability and high-quality solution of business problems.
Stage 10. Development of automation of your business
Business tasks are constantly evolving and changing, so we, as developers, offer you unlimited opportunities to develop and expand the automation of your business and business processes.
The development of software products for business automation is the most promising direction in creating control, accelerating the processing of processes and reducing costs.
Automate company management, sales, accounting, equipment, production, logistics, warehouse, workflow, reporting, 1C and much more!